YouSendIt, When Overnight is Too Slow (With Audio)

Posted by at 12:46 pm on September 17, 2008

Click play to hear Ranjith  Kumaran, founder of YouSendIt, explain how the service works.

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Run Time 10:17

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While Instant Messing (IM), Blogging, and SMS have become the darlings of the Web 2.0 crowd, and for good reason. E-mail, day in and day out, is still the killer app of the Internet.  E-mail is just how most of us make communication happen, regardless of how technical or non-technical we are.  It is still a killer app, even with it being one of the first generation Internet apps.

But sometimes words are not enough!  So we turn to tools like PowerPoint, Visio, Photoshop, Acrobat, etc to share our thoughts and needs in the rich ways videos, drawings, sounds and pictures let us.  But when it comes time to send them most mail systems limit your to attachments of 10 megabytes (MB), 5MB, even 2MB in some cases. Even when you can send the file, the receiver’s mail system could block it because the attachment is larger than they allow.  Not much fun when you just want to get the job done.

What is It?

This is where YouSendIt comes into play.  YouSendIt’s basic file transfer service lets you send files up to 100 MB for free.  

Their premium services have three paid plans, and let you send files up to 2 gigabytes (GB) in size. Paid accounts also offer certified delivery and password protection as options.  Business accounts can set up their own branded file uploading service with YouSendIt technology, where their customers may not even know YouSendIt is the backbone of the service.  This is a great option over running an FTP server. Plus, paid YouSendIt accounts can track how often each file has been downloaded.  Great way to check to see if everyone on a mail list is on the same page when it comes to a project.

For an extra fee with the Pro, Business Plus and Corporate Suite paid plans, SiteDrop can be added. SiteDrop lets your customers and colleagues send files to you via your website.

The recipient of the file does not need to download any software; does not need to get a YouSendIt account; they just click the link in the mail they receive from YouSendIt to be taken to a webpage to download the file.

The recipient for the file will receive a link from YouSendIT that takes them to the YouSendIt site and allows them to download the file you sent. They have 7 days to retrieve the file or YouSendIt sends it packing.

So, how do I use it?  

Option One

  • Go to the home page of YouSendIt
  • Enter the recipient’s email address
  • Enter your email address, subject and a note in the body
  • Attach the file you wish to send
  • Hit The Send Button

Option Two

Install YouSendIt Express, a software client for Mac or Windows.  It lets you send and receive files right from your desktop.  Plus it has the advantage of being 25% faster at uploading than the web method and offers resumable uploading -“ if there is a network interruption.

Option Three

YouSendIt has plug-ins from Outlook, Acrobat, Final Cut Pro, Photoshop, CorelDraw X3, Aperture, iPhoto and PaperPort 11. This lets you send your files within the application you are using to create them.

The Outlook plug-in is very useful for even the small business users since it does not require any changes or additions on the Exchange server (mail server) to work.  This is great because many small and medium size businesses are using hosted Exchange from their ISP, cable company, or dedicated mail hosting services.

Ok, So what the verdict?

YouSendIt is a great service that is easy to use. But it does have a few places where it could improve.  

It would be nice if the free version could be a little more generous, a 100MB limit is getting very tight these days.  In the near future they should also think about upping the limit for the paid account or offer another paid plan that has a larger limit than 2GB.  With having a Final Cut Plugin and the world moving High Def video, it is not hard to make a video daily (rough draft) that goes over 2GB is size.

This is a competitive market and YouSendIt blogs and gives its customers easy options to send they feedback and feature requests, so they should grow the service to meet the demand people have now and the future.  If you need to deliver, track and control access to large files and want to save money by not using overnight shipping or the lost time of dealing with FTP with non-tech savvy clients, YourSendIt is a solution worth considering.

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